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Privacy Policy

Privacy Policy for Kaleidoscope Singers

Last updated: January 167th 2026

1. Introduction

Kaleidoscope Singers is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains what information we collect, how we use it, and your rights under UK GDPR when you use our website: www.kaleidoscopesingers.org (the “Site”). By using the Site, you agree to the practices described in this Policy.

2. Information We Collect

We may collect the following types of information:

  • Information you provide directly

  • Contact form submissions

  • Mailing list submissions

  • Membership enquiries

  • Newsletter sign‑ups

  • Emails sent to us

Information collected automatically

  • IP address

  • Browser type

  • Pages visited

  • Cookies and analytics data

Information related to choir participation.  If you become a member, we may collect:

  • Name and contact details

  • Voice part

  • Attendance information

  • Media consent (e.g., photos or recordings)

Information related to  Mailing List submissions​

  • Name

  • Email contact information

3. How We Use Your Information

We use your information to:

  • Respond to enquiries

  • Manage choir membership and communication

  • Send newsletters or updates or notices of events you have opted into

  • Improve our website and services

  • Comply with legal obligations

We do not sell or rent your personal information

.4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Consent — for newsletters, media permissions, and optional communications

  • Legitimate interests — for general enquiries and website analytics

  • Consent — for managing active choir membership

  • Legal obligation — where required by law 

5. How We Store and Protect Your Data

We take reasonable steps to keep your data secure, including:

  • Secure hosting providers

  • Password‑protected systems

  • Limited access for authorised volunteers only

However, no online system is completely secure, and we cannot guarantee absolute protection

6. Data Retention

We keep personal data only for as long as necessary:

  • Enquiry information — typically up to 12 months

  • Member information — for the duration of membership and a short period afterward

  • Mailing List  information — until you unsubscribe 

  • Newsletter data — until you unsubscribe

  • Analytics data — according to our analytics provider’s retention settings

7. Sharing Your Information

We may share your data with trusted third parties, such as:​

  • Website hosting providers

  • Event ticketing or payment processors

We do not allow third parties to use your data for their own purposes.

8. Cookies and AnalyticsOur Site may use cookies to:

  • Understand how visitors use the website

  • Improve performance and user experience

You can adjust your browser settings to refuse cookies if you prefer.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request corrections

  • Request deletion

  • Object to certain processing

  • Withdraw consent

  • Request data portability

To exercise any of these rights, contact us using the CONTACTS page on the website.

10. External Links

Our Site may contain links to third‑party websites. We are not responsible for their privacy practices and encourage you to review their policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of the Site after changes are posted indicates your acceptance of the updated Policy.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, you can contact us using the CONTACTS page on the website

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